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Responsibilities:
• To ensure that the office is maintained and in good running order;
• To act as Personal Assistant (PA) to the Team Leader and Project Manager.
Key tasks:
• Maintaining office equipment, control of supplies, supervision of office support and cleaning services;
• Maintain office accounts under supervision of Team Leader;
• Control of the office meeting room, support to meetings as necessary;
• Operation of any centralised telephone system;
• Reproduction of documentation and photocopying; Distribution and mailing;
• Maintain Project Documentation (reports, training materials, contacts lists; etc.)
• Occasional translation and interpretation;
• Liaison with visiting international experts: assist with arrangement of accommodation, arrivals/departures, office systems;
• PA work for Team Leader and Project Manager – maintaining diaries, arranging meetings, interpreting, travel;
• Other duties as assigned;
Required qualifications:
• Fluency in English and Russian is a must and an ability to work occasionally in a translation or interpreting role will be an advantage;
• Experience working in an office is important (minimum 2 years) and experience in an office working with international contacts or staff will be an advantage;
• Experience in similar position in EU (International donors) funded projects is a strong asset
• Good computing skills – Fluency in Word and Excel essential;
• Experience with all normal forms of office equipment.
• Experience in keeping and performing financial reports.
• Diligence, good work ethic, punctuality;
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